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This Is How You Prep Like an AI Savvy EA |
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If The Email Is 28 Replies Long, It Needs a Summary
We've thinking about inbox triage this week after reviewing yet another 32-reply thread that started with a simple question and ended somewhere completely different.
If you’re supporting at a senior level, you know this to be true. Someone asks for an update. Five people reply-all. Two attach new versions. One says “circling back.” By the time it reaches your Executive, it looks important purely because of its length.
And as EAs, we read every line. Just in case.
When your Executive is receiving 100 plus emails a day, reading each thread from top to bottom might feel thorough. In practice, it often reflects an outdated workflow rather than a deliberate use of your time.
Email summarising is one of the most practical places to delegate to AI, because the structure of these threads is predictable. There is a question. There are responses. Decisions are made. Actions sit somewhere in the middle.
A tool can pull that together in seconds. It can extract decisions, list open actions, and surface the actual question that still needs answering. In our role, the value is no longer in reading everything. It is in deciding what matters and format it clearly for your Executive.
If AI hands you a structured draft of the thread, you can read it with the bigger picture in mind, tweak the tone so it reflects the relationship involved, and decide what actually needs to move forward and what can stay where it is.
That is a better use of your attention.
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In this article, we will explore five tasks you should already be delegating to AI in practical, everyday terms, the kind of tasks that come up in your week again and again. We will also cover three areas that should remain with us as EAs, even if the tool offers to draft something for you.
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ChatGPT prompts for Executive Assistants can be brilliant, but only when we know how to ask for what we need. Most of the time, prompts don’t work well because they’re too short, too vague, or too broad. We’ve all been there. You type something quick, hit send, and then get a wall of generic text back that doesn’t help at all.
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Executive Pre-Meeting Briefs
If you’ve ever built a board prep brief at 7.15am by searching Outlook, Teams, Slack, and three shared drives while your Executive is already asking, “Anything I need to know?”, this is for you.
- When you run a summary, be clear about which sections you want included. Background. Current status. Decisions already made. Open actions with owners. Risks or sensitivities. Questions your Executive may get asked. That gives you a working document they can use.
- Paste the email thread. Reference the last set of minutes. Include any relevant updates from Teams or Slack. Treat it like briefing a colleague. The quality of the output depends on what you provide.
- AI can pull facts together. It will not know that one stakeholder is still irritated about last quarter’s missed deadline, or that your Executive wants to push back on scope creep in this meeting. That layer is yours to add before it lands in their inbox.
- For weekly one-to-ones, project check-ins, or monthly board updates, keep the same structure and reuse the same prompt. Your Executive learns how to read it quickly, and you spend less time reinventing the layout every time.
- The real gain here is that you no longer have to hunt for information across systems. You are reviewing a draft, tightening it, and thinking about where the conversation might go. On a recurring meeting, that can easily save you 20 to 30 minutes.
CoPilot for EAs Masterclass
March 4th, 2026 - 11am-2pm ET | 4pm-7pm GMT
This exclusive CoPilot for Executive Assistants Masterclass gives you the clarity, confidence, and practical skill to integrate CoPilot into the work you already do at a high level. This is a focused, practical Masterclass for busy Assistants who want to implement Copilot immediately and feel confident using it every day.
We’re planning more training in 2026, and we’d like your input
The EA Campus training has grown significantly over the last year, especially in AI, tech, and practical Masterclasses for Executive Assistants. As we look ahead, we want to make sure what we build next reflects what you actually need in your role.
We’ve put together a short questionnaire. It’s 5 questions and should take under 2 minutes to complete. We would love your input. Thanks for helping shape what EA Campus delivers next.
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4th March 2026 @ 11am EST | 4pm GMT | 5pm CEST
Copilot for EAs Masterclass
This exclusive CoPilot for Executive Assistants Masterclass gives you the clarity, confidence, and practical skill to integrate CoPilot into the work you already do at a high level. This is a focused, practical Masterclass for busy Assistants who want to implement Copilot immediately and feel confident using it every day. Book now>>>
11th March 2026 @ 11am EST | 4pm GMT | 5pm CEST
AI for EAs Masterclass
This live, practical training brings together the tools, workflows, and AI systems that are already transforming the EA profession - from ChatGPT and Perplexity to workflow automation, meeting tech, travel tools, and everyday productivity apps. Book now>>>
18th March 2026 @ 11am EST | 4pm GMT | 5pm CEST
ChatGPT for EAs Masterclass
This ChatGPT for Executive Assistants Masterclass shows you exactly how to make ChatGPT a reliable, practical extension of your existing workflow, without adding complexity or extra steps. This is practical AI for real EA work. This Masterclass shows you exactly how to make ChatGPT a reliable, practical extension of your existing workflow, without adding complexity or extra steps. Book now>>>
30th March, 2026 @ 11am EST | 4pm GMT | 5pm CEST
Google Gemini for EAs Masterclass
Google Gemini is rapidly becoming embedded across Gmail, Docs, Sheets, Slides, and Meet, but most Assistants are only scratching the surface. This exclusive Google Gemini for Executive Assistants Masterclass gives you the clarity, confidence, and practical skills to integrate Gemini into the work you already do, immediately and effectively. Book now>>>
31st March, 2026 @ Live Over 24hrs
Virtual Summit March 2026
Join us for a focused half-day summit that brings together some of the most respected voices in the Assistant profession. You’ll learn what the future of the role really looks like, and the practical skills that will carry you through it. Book now>>>
April 22nd-24th, 2026 @ London, UK
The EA Campus Conference
Over three unmissable days, you’ll dive into game-changing sessions on the future of the Assistant role, take part in hands-on workshops that deliver practical, real-world results, and explore the latest in AI tools, tech demos, and tactical support you can use immediately. Best of all, you’ll do it all surrounded by a room full of people who get what it means to do your job, and love it just as much as you do. Book now>>>
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