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Audit Your Tasks Like a Strategist |
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Stop Doing More. Start Doing What Matters.
As EAs, we handle so many moving parts that it’s easy to fall into “just get it done” mode. The trick is to stop doing and start assessing. This week, it’s time to look at your workload like a strategist. Here’s how to start your own task audit in four smart moves:
1. Sort by value, not volume.
Make two lists: what drives results and what just fills time. If a task doesn’t directly support your Executive’s goals (or yours), it goes on the “questionable” list.
2. Challenge the autopilot tasks.
Every Assistant has legacy work that exists because “we’ve always done it.” Ask, does anyone still need this? If not, retire it.
3. Find your leverage points.
Spot where a small improvement could make a big difference. Maybe it’s automating meeting notes or creating one reusable process doc that saves hours every month.
4. Make your wins visible.
When you streamline or eliminate something, share it. A two-sentence update in your weekly check-in builds credibility fast: “I automated X - it now saves us 30 minutes a week.”
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As Executive Assistants, we’re constantly adjusting, improving, and reshaping the work we do to make it fit better. We just don’t always give it a name. That’s what task crafting for EAs really is. It’s the process of shaping our tasks so our work feels more meaningful, efficient, and aligned with what our Executives and organizations need.
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With the right strategies, you can improve your focus and productivity – even in the busiest environments. Here are some tips to help you bring more focus to your work. Understanding how to bring more focus to your work is essential for maintaining productivity as an Executive Assistant.
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FOCUS Virtual Summit
Friday 14th November 2025, Live over 24 hours.
Unlock the full power of ChatGPT with prompts, protocols, and workflows designed specifically for Executive Assistants. In this exclusive ChatGPT for Executive Assistants Masterclass, you’ll discover how to use AI as a trusted productivity partner – enhancing efficiency, protecting sensitive information, and creating reliable outputs you can use with confidence.
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Team Up
If your team still uses endless shared spreadsheets or email chains to track tasks, Teamup is a simple upgrade. It’s a shared calendar platform that lets you organise projects, events, and deadlines in one view without needing individual logins. For EAs, it’s ideal for managing multiple executive or team calendars at once. You can colour-code by person or project, set permissions, and share real-time updates. It fits perfectly with this week’s focus on managing and reshaping tasks because it gives visibility and structure to who’s doing what, when, and why.
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Let’s turn this week’s focus on task management into action. Your challenge: run a mini task audit.
Pick one recurring task and look at it with a critical eye. Ask yourself:
→ Does it still add real value?
→ Could it be automated, simplified, or delegated?
→ Is there a smarter way to do it?
Then make one small change that saves time or improves quality, even if it’s just documenting the process or cutting one unnecessary step. Small, intentional improvements like this build efficiency and control into your week. One task at a time.
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| What AI tool are you using the most? |
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November 14th, 2025 @ Live over 24 hrs
Focus Virtual Summit
This Summit will provide Assistants with essential skills to boost efficiency and master time management. Learn how to prioritize tasks, streamline your workflow, and manage multiple responsibilities effectively. By optimizing your productivity, you’ll be able to meet deadlines, maintain balance, and thrive both at work and in your personal life. Book now>>>
November 28th, 2025 @ 10.00am ET | 3:00pm GMT
Assistant Tech & Tools Masterclass
In this masterclass, you’ll gain the knowledge, tools, and confidence to leverage the latest technology and AI solutions in your role. Our comprehensive, interactive training will empower you to harness the power of AI, including ChatGPT, to support your daily tasks with speed and precision. Book now>>>
December 12th, 2025 @ 10.00am ET | 3:00pm GMT
Copilot for EAs Masterclass
In this exclusive 3-hour live masterclass, you’ll discover how Copilot brings generative AI into Microsoft 365, giving Executive Assistants the ability to save hours, reduce admin, and deliver professional outputs with speed and confidence. Book now>>>
April 22nd-24th, 2026: London, UK
The EA Campus Conference
Over three unmissable days, you’ll dive into game-changing sessions on the future of the Assistant role, take part in hands-on workshops that deliver practical, real-world results, and explore the latest in AI tools, tech demos, and tactical support you can use immediately. Best of all, you’ll do it all surrounded by a room full of people who get what it means to do your job, and love it just as much as you do. Book now>>>
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