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5 AI Tools That Actually Do the Work for You |
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The EA’s Guide to AI Inbox Assistants
This week, we’re diving into five game-changing tools that can help you automate, organize, and speed up email management without losing your Executive’s voice (or your sanity).
- Superhuman Built for high-performing teams, Superhuman does more than just speed things up - it transforms your inbox into a finely tuned machine. Think automatic categorization, instant replies, email summaries, and follow-up reminders so you never miss a beat.
- Outlook + Microsoft Copilot If you’re already using Outlook, this one’s a no-brainer. Copilot summarizes threads, suggests replies, pulls in context from meetings, and even drafts emails in your Executive’s tone.
- Gmail + Google Gemini Gemini is like ChatGPT inside your emails. Drafts, summaries, action item detection, and suggested replies are just the beginning.
- SaneBox SaneBox learns your preferences, moves unimportant emails out of sight, reminds you to follow up, and resurfaces emails at just the right moment.
- Vimcal EA Yes, scheduling is email management too. Vimcal was built with Executive Assistants in mind. It lets you propose meeting times across time zones in seconds, manage multiple calendars without the tears, and reclaim hours of back-and-forth coordination.
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It’s time to revolutionize email management and finally take control of the way we support our Executives through their inboxes. These days, we have the tools to revolutionize email management, and we’re here for it. Let’s walk through how things used to be done and what a modern approach looks like now.
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If you are in control of your Executive’s emails, you need to put processes and procedures in place to help you manage the flow of emails and communicate with your Executive on what to do with them. We have put together in this guide all of our tips and tricks to help you manage your Executive’s emails.
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Advanced EA Communications Masterclass
5th September, 10:00AM ET | 3:00PM BST
In this masterclass, you’ll gain the knowledge, tools, and confidence to leverage the latest technology and AI solutions in your role. Our interactive training will empower you to harness the power of AI and other tools specifically for EAs.
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Superhuman
Superhuman is an AI-native email platform designed for high-performing teams who want to reclaim time and reduce email overload. With features like Auto Labels and Auto Archive, it intelligently organizes your inbox so you can focus on what matters. Superhuman’s AI writes replies in your own tone, summarizes conversations in a single line, and lets you schedule meetings with just one tap. Whether you're drafting emails, finding information, or following up on tasks, Superhuman makes daily communication faster and more intuitive — all while giving you control over how and when AI is used.
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We get it - between meetings, last-minute requests, and shifting priorities, your time is already stretched. But small, intentional changes can lead to a big impact. This week, we’re challenging you to try just one AI tool that could lighten your email load.
Pick One Tool to Test
Look at your current email workflow. Where do you lose the most time? Now pick one tool that can help:
- Need to write faster? Try Superhuman or Google Gemini
- Always forgetting follow-ups? Test out Boomerang or SaneBox
- Constantly scheduling meetings? Give Vimcal EA or Calendly a go
You don’t need to overhaul everything. Just start with one.
Use It Once
Whether it’s auto-writing a reply, suggesting a meeting time, or nudging you to follow up, commit to using the tool once this week. Don’t aim for perfection. Just test it in action and see how it fits.
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September 5th, 2025 @ 10.00am ET | 3:00pm GMT
EA Communications Masterclass
Led by award-winning facilitator Laura Thomson-Staveley, this session will equip you with practical tools to influence without authority, handle challenging conversations with calm clarity, and show up as a trusted partner at the highest level. Book now>>>
September 16th, 2025 @ 10.00am ET | 3:00pm GMT
Collaborative Assistant Masterclass
In this masterclass, you will explore the intricacies of effective collaboration, strategic thinking, and proactive support, all designed specifically for the unique challenges of Executive Assistant roles. Book now>>>
September 18th, 2025 @ 11.00am ET | 4:00pm GMT
Free Webinar: Landing Your Message
This webinar will provide practical strategies to help you communicate effectively across all levels of your organization - whether you’re collaborating with colleagues, engaging with clients, or briefing busy executives. Book now>>>
September 26th, 2025 @ Live over 24 hours
Lead Virtual Summit
This Summit will empower Assistants with the skills to become influential leaders and strategic partners. Learn how to lead projects, manage up, influence decision-making, and work more strategically with your Executive. Book now>>>
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We’d love to hear from you!
Share your feedback and tell us more about your work, goals, and how we can support your career growth. Take a quick survey and help us shape the future of The EA Campus.
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